Today you will
- accept or reject your partner's changes, one at a time
- reply to comments and close them
- save a clean, finished newsletter
Finished work should look finished. That means no red markup and no comment boxes.
Warm-up
Have you ever handed in a file that still showed someone's markup? Put your hand up if you have.
Accept keeps a suggested change, so it becomes normal text.
Reject throws the change away and keeps what you had.
Resolve closes a comment after you have replied to it.
Say a reason before every click, and don't use Accept All on your first go.
Example: Aoife's newsletter
- "recieve" to "receive": Accept, because it fixes the spelling.
- "€12" to "€9": Reject, because Aoife's real price is €12.
- A comment asks where to collect orders. Aoife replies, adds the answer, then resolves it.
You will practise accepting, rejecting and replying on your own newsletter. Say a reason out loud before each click. Follow the steps in the box below and tick each one.
Before you start, check that you can see at least one change and one comment. If you can't, the checkpoint step shows you how to add some.
If something goes wrong
- I can't see any changes. In Word, choose All Markup. In Google Docs, look in the margin. If there's nothing, add your own.
- Accept is greyed out. Click on the change first. In Google Docs, switch to Editing.
- A comment won't go away. Replying is not enough, so click Resolve.
- I clicked Accept All by mistake. Press {{kbd:Ctrl+Z}} straight away to undo it.
Independent Practice
- Open your newest newsletter file. Its name starts with {{code:sm1_doc2_newsletter}}.
- Click {{btn:Share}} and give your partner editor access.
- On your partner's file, turn on Track Changes or Suggesting. Then leave three changes and one comment.
- On your own file, say a reason for each change, then Accept or Reject it.
- Reply to each comment and resolve it. Then save the file as {{code:sm1_doc2_newsletter_v5}}.
If sharing fails twice, finish the markup already on your own file.
- {{code:sm1_doc2_newsletter_v5}} is saved in {{code:sm1}}.
- No markup or comment boxes are left on the page.
- I can explain one change I accepted and one I rejected.
- My names, dates and € prices are still correct.
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