Final Submission and Best Practices

In this lesson, you will prepare your project for final submission by creating a zipped file with Report and Artefact folders, anonymising data for GDPR compliance, testing offline on a separate device, completing the signed SEC Authentication Form P.2, avoiding common pitfalls, and retaining a secure school backup.

Learning Goals Learning Outcomes

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1 Objectives
2 Exact Submission Rules from the Brief
3 Confirm Your Folder Structure
4 Anonymise Data and Check GDPR
5 Virus Check and Offline Testing
6 Common Pitfalls to Avoid
7 Authentication Form P.2
8 Create Backup and Submit
9 Checklist for Submission

1 - Objectives

By the end of this lesson you will have:

A single .zip file containing your full project, ready for upload via the Schools Portal
Tested that the report and artefact open correctly on a disconnected device
Ensured all files are virus-free, data is anonymised, and comply with GDPR
Completed the SEC Authentication Form P.2 with signatures
Learned and avoided common pitfalls that cause penalties or forfeited marks
A secure backup copy retained in school until assessment is complete

2 - Exact Submission Rules from the Brief

From pages 7–8 of the official brief:

Submit one zipped file (.zip) through the online Schools Portal (naming convention in your school's circular)
Extracted folder must contain exactly two subfolders: Report and Artefact
Report: Open via index.html; all content local (no online hosts)
Artefact: All code/files; clear structure (e.g., name main program obviously)
All files virus-free and openable; data anonymised (GDPR compliance)
No physical hardware submitted – rely on video/evidence
Penalties for missing files, wrong structure, or inaccessibility

3 - Confirm Your Folder Structure

Double-check you have exactly this (no extras):

Folder	Contents
Report	index.html (main) Any additional HTML/CSS/images/video (all local)
Artefact	All code (e.g., main.py, model.py) Clear naming for main program Data files if needed

If using non-Python/JS code, include it and explain in report.

4 - Anonymise Data and Check GDPR

Scan all files:

Remove any personal info (names, locations, emails) from code, data, or report
No identifiable people in video (use voiceover only)
Replace real data with anonymised versions if needed

Failure to comply with GDPR means marks lost.

5 - Virus Check and Offline Testing

Essential steps to avoid inaccessibility:

Zip your project folder
Copy the .zip to a removable USB
Take to a different device (not used for the project)
Disconnect from internet
Unzip and open index.html – check report, video, links work
Open Artefact files – confirm code runs/evaluates if possible
Run full virus scan on all files

If anything fails, fix now – examiners can't access online repos like Google Drive.

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Copyright Notice
This lesson is copyright of Coding Ireland 2017 - 2025. Unauthorised use, copying or distribution is not allowed.

Your Answer or Description of Your Work

Project URL This can be a link to your project (e.g. a Scratch, Microbit, Arcade or CodePen URL link).

Upload File

You must be logged into Scratch to share your project, otherwise the link will not work.

To get the URL link of your Scratch project:

Make sure you're logged into Scratch.
Click on the Share button in the project editor.
Click on the Copy Link button.
Click on the Copy Link link. This will save the URL of your project page into your clipboard.

To get the URL link of your Microbit project:

Click on the button in the project editor.
Click on the Publish Project button.
Click on the Copy button. This will save the URL of your project page into your clipboard.

To get the URL link of your Arcade project:

Click on the button in the project editor.
Click on the Publish Project button.
Click on the Copy button. This will save the URL of your project page into your clipboard.

To get the URL link of your CodePen project:

Make sure you're logged into CodePen.
Open your project in the editor.
Click on the Save button at the top of the editor.
Copy the link from the address bar in your web browser (e.g. https://codepen.io/Jane-Smith/pen/gOVXxBQ)

Final Submission and Best Practices