Beginner
60 mins
Teacher/Student led
+80 XP
Pupils work on their own device

Project Folders That Stay Findable: Drafts, Finished, Evidence

Set up a nested folder structure inside your specialism module to organise project files effectively. Create separate folders for drafts, templates, finished work, evidence and archives. Compare organised and disorganised examples then fix any misplaced files.

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    1 - Introduction ~5 mins

    Today you will

    • make five folders inside {{code:sm1}}, one for each kind of work
    • move last lesson's files into them
    • save proof that your folders are done
    Before you start, check that you can open {{code:sm1}}. It's in {{code:Project_Portfolio}}, inside {{code:09_specialism}}. If it's missing, tell your teacher.

    Warm-up

    Illustration for IntroductionThink of a time you couldn't find a file you needed. Where did it turn up in the end?

    2 - Key Concepts ~6 mins

    You're going to make five folders inside {{code:sm1}}, and each one has its own job:

    • {{code:01_drafts}}: work you're still doing
    • {{code:02_templates}}: blank layouts you can use again
    • {{code:03_finished}}: work that's ready to hand in
    • {{code:04_evidence}}: proof for your Key Assignments
    • {{code:05_archive}}: old versions you want to keep
    Project_Portfolio/
      09_specialism/
        sm1/
          01_drafts/
          02_templates/
          03_finished/
          04_evidence/
          05_archive/
    Key point

    A file left loose outside these folders is called an orphan file.

    3 - Step-by-step Task ~15 mins

    Watch your teacher do this first, then follow the steps and tick each one as you go.

    Your two files from last lesson, your plan and your practice sample, are sitting loose in {{code:sm1}}. Once your five folders are made, you'll move each one into the right folder.

    4 - Common Issues ~4 mins

    If you get stuck

    • If you can't find {{code:sm1}}, open {{code:Project_Portfolio}} and then {{code:09_specialism}}.
    • If your folders ended up in the wrong place, make them again inside {{code:sm1}} and delete the wrong ones.
    • If a folder's name looks different, right-click it and choose Rename.
    • If there are loose files left over, drag each one into a folder.

    5 - Portfolio Build ~20 mins

    Portfolio Build

    Your goal: Save proof that your folders are done.
    Time: ~20 minutes
    Task: Watch your teacher do this once, then:
    1. Take a screenshot of your {{code:sm1}} folder. On Windows press {{kbd:Windows+Shift+S}}, on a Mac press {{kbd:Cmd+Shift+4}}, and on a Chromebook press {{kbd:Ctrl+Show windows}}.
    2. Upload the screenshot into {{code:04_evidence}}. In OneDrive click {{btn:Upload}}, and in Google Drive click {{btn:New}}, then {{btn:File upload}}.
    3. Rename it {{code:sm1_filing_framework.png}}.
    4. In {{code:04_evidence}}, make a document called {{code:sm1_folder_plan}}.
    5. In it, write one line for each folder saying what you'll keep there, for example "Drafts: my Work Experience log".
    Success criteria:
    • My five folders are in {{code:sm1}}, with their names spelled right.
    • {{code:sm1_filing_framework.png}} is in {{code:04_evidence}}.
    • {{code:sm1_folder_plan}} has a line for each of the five folders.
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